Role Overview  

Your Tasks – What You can Expect as Sr. Manager- Administration:

A. General Administration

• Manage and supervise day-to-day administrative operations of the plant.
• Ensure effective functioning of facility services: housekeeping, security, gardening, stationery, and visitor management.
• Develop & implement administrative Policies, SOPs & Systems
• Ensure discipline, orderliness and adherence to company policies across facilities
• Manage employee facilities such as lockers, restrooms, creches, parking, and recreational areas.
• Act as a key interface between management, employees, vendors, and authorities.
• Support HR and other departments in employee engagement and workplace initiatives.

B. Infrastructure & Facility Management

• Manage maintenance and upkeep of plant buildings, offices, utilities, and common areas.
• Coordinate with engineering/maintenance teams for timely repair and preventive maintenance.
• Ensure workplace safety, hygiene, and availability of basic amenities.
• Coordinate renovation, expansion and infrastructure projects
• Maintain records of company assets, consumables, and office supplies.
• Ensure proper utilization, maintenance, and disposal of assets.

C. Security & Safety

• Supervise security personnel, gate operations, shift management, and CCTV monitoring.
• Implement and review security protocols for assets, materials, and personnel.
• Coordinate safety drills, emergency response plans, and compliance with statutory safety requirements.
• Liaison with local authorities, police, fire department, PCB and security agencies.
• Act as SPOC for emergencies including fire, accidents, natural calamities, or security breaches.
• Maintain emergency response systems and coordinate with external authorities.

D. Transport, Canteen & Housekeeping

• Manage employee transportation, route planning, scheduling, contractor coordination, and statutory compliance.
• Manage canteen operations including quality, hygiene, vendor management, and food safety norms.
• Control costs and maintain service quality standards.
• Ensure housekeeping standards across offices, plant, and common areas.

E. Statutory & Regulatory Compliance

• Ensure compliance with statutory requirements related to labor, fire safety, environmental norms, and local administrative regulations.
• Responsible for maintaining licenses, approvals, and documentation (Factories Act, Shops Act, etc.).
• Coordinate audits and inspections by government authorities.

F. Vendor & Contract Management

• Identify, evaluate and manage administrative contracts, SLAs, service providers and contractors.
• Negotiate contracts, control costs and ensure service level compliance
• Monitor vendor performance and take corrective actions where required

G. Budgeting & Cost Control

• Prepare and manage the administration budgets.
• Implement cost-effective measures and ensure expense tracking and vendor billing.
• Prepare monthly MIS and ensure timely submission to assigned team members.
• Approve administrative expenditures within delegated authority.

Your Profile – What do You bring as Sr. Manager- Administration:

Required Qualifications & Experience

• Graduate/Postgraduate degree.
• Candidate should be preferably from defence background (BSF/Army/ITBP)
• 15–18 years of experience in plant administration & facility management (includes security) roles.

Skills & Competencies

• Effective administrative, leadership, liaison and people management skills.
• Excellent communication & interpersonal skills.
• Sound knowledge of statutory compliance and industrial regulations.
• Vendor negotiation and contract management skills.
• Problem-solving ability and readiness to handle crisis.
• Strong organizational and planning skills.
• Proficient in MS Office.