Accounts Payable Specialist 1 1

We invite you to join our team and do it with heart. If you are a passionate, committed Accounts Payable Specialist based in Toluca who wants to make a difference in a dynamic and collaborative environment.

Job Summary:

• Support Accounts Payable departments by completing required tasks, as well as providing backup when necessary
• Post invoices after completing a three way match, following company policy and resolving issues as they come up
• Assist in onboarding new systems and projects, complete data verification and testing, especially further improving recently implemented OCR tool
• Support department by completing related duties as assigned by head of department

Main Responsibilities:

• Manage accounts payable processes for both United States and Mexico branches.

• Process, verify and reconcile incoming invoices, expenses and outgoing payments in accurate and timely manner

• Respond to vendor inquiries and collaborate with other departments to resolve pending issues, maintaining commitment to doing what is right and ethical.

• Maintain updated ‘Open PO’ report to confirm all invoices are posted when expense occurs, reach out for any missing invoices, and inquire on any pending purchase orders

• Cross train to provide backup for AR/AP department, as needed

• Assist with projects to improve efficiency and accuracy within the department

• Perform other related duties as assigned

Competencies and Knowledge:

• Excellent written and verbal communication skills in English and Spanish – will be working directly with customers and vendors and will need to be able to communicate effectively and respectfully
• Strong technical skills, typing at 50 WPM preferred. Recent experience with Microsoft Office products, primarily focused on Excel and Outlook. Adobe Acrobat Pro and SAP experience preferred, but not required.
• Ability to meet deadlines while ensuring accuracy throughout work, prioritize workload based on provided deadlines
• Self-motivated, able to complete tasks and projects without needing constant follow up and supervision
• Excited for change, positive outlook on creating efficiencies and promoting changes where needed and/or requested

Education and Experience:

Associate’s degree in finance/accounting or equivalent with 1-2 years’ experience in accounts payable, preferably in a multinational shared service environment. 

Experience and knowledge of accounting practices. Strong Microsoft Word / Excel skills.  

Will have to pass basic Microsoft skills test.